Web-Based Start Up Training for Recipients and Subrecipients of FY2015 Continuum of Care Program Funds

The Pittsburgh Field Office is pleased to announce a web-based training for recipients and subrecipients of FY2015 Continuum of Care Program Funds.  Training dates are December 9 and 14, 2016, 10:00 a.m. – 1:00 p.m., ET.  Training is offered in two two-hour sessions and will be conducted online and via teleconference.  There is no fee for the training, but registration is required.  You must have a HUD Exchange account to register.  If you do NOT have a HUD Exchange account, please follow the directions in the following link. Registration is now open for the CoC Startup Training.

FY15 Start Up Marketing Flyer – Pittsburgh_UPDATED

This training is accessible to people with disabilities.  Please use the following contact information if you have any special needs or questions prior to the session.

Executive Assistant
31 St. James Avenue, Suite 950
Boston, MA 02116
617-266-5657 x 129


Public Posting of FY2016 CoC Application for the Eastern PA Continuum of Care (PA-509)

In accordance with HUD’s requirement that the FY2016 Continuum of Care Consolidated Application be available for public review and comment 48 hours prior to the submission deadline of September 14, 2016, 7:59 p.m. eastern time, please find the below listed documents to be submitted to HUD on behalf of the Eastern PA Continuum of Care (PA-509).

This posting consists of (1) CoC Application and (2) Project Priority Listing.

Please send any comments to pa_coc@hotmail.com by noon on Wednesday, September 14, 2016.

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Competition Resources: Next Steps for Projects Not Renewed in the FY 2015 CoC Program Competition

As mentioned in the FY 2015 Continuum of Care (CoC) Program Competition Recap In Focus Message, many projects were not renewed and now face the extremely difficult task of finding alternative funding, downsizing, or closing. All of these providers will need to work to ensure that the people currently being served by those projects are not harmed. This listserv message provides information and links to existing resources that are available to help providers and CoCs with this process.

As is always the case, these resources will not be able to help every provider with every unique problem that presents itself during this process. If additional assistance is needed, please reach out to your local HUD field office or request technical assistance through the HUD Exchange.

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Preparing for the HUD System Performance Measures

The system performance measures are a critical component to assist communities to best serve persons experiencing homelessness. As this data becomes more available and the data quality increases it will become more important in HUD’s annual Continuum of Care (CoC) Program Competition. HUD expects communities to be aware of their performance and to be striving to improve. In the coming weeks, CoCs will submit their system performance measures via HUD’s Homelessness Data Exchange (HDX). HUD anticipates opening this sometime in June and will send a listserv when the opening and closing dates are established.

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HUD Announces New Coordination and Collaboration for CoCs and Con Plan Jurisdictions Guide and Video

The HUD Office of Special Needs Assistance Programs (SNAPS) is pleased to announce the release of two new complementary tools: Coordination and Collaboration for CoCs and Con Plan Jurisdictions Guide and Video for Continuum of Care (CoC) and Consolidated Plan (Con Plan) Jurisdictions, including those with and without Emergency Solutions Grants (ESG) allocations.

The guidebook and video:

  • Provide an overview of the consultation requirements.
  • Identify ways that CoC and Con Plan Jurisdictions (including ESG recipients) can effectively collaborate.
  • Discuss the benefits of collaboration.
  • Assist key stakeholders in understanding why and with whom they should collaborate.

To explore these new tools and other related CoC resources, please visit the CoC Toolkit – Responsibilities and Duties.

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CoC Training: Webinars February 2016 to June 2016

Please join us for a series of webinars for the Eastern & Western PA Balance of State Continuums of Care

CoC Webinars Feb – June 2016

FEBRUARY – MAY webinars will focus on HUD requirements of CoC-funded projects.

  • Webinars are open to all members and participants in the Eastern & Western PA Continuums of Care.
  • *CoC-funded organizations are required to participate in the 4 webinars being conducted from February through May, either during the “live” webinar or by accessing the recorded webinar to be made available online shortly after each webinar.

The JUNE webinar will focus on the SOAR (SSI/SSDI Outreach, Access, and Recovery) program. SOAR is considered to be a best practice for increasing access to disability income benefits.


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Public Posting of FY2015 CoC Application for the Eastern PA Continuum of Care (PA-509)

In accordance with HUD’s requirement that the FY2015 application for Continuum of Care funds be available for public review and comment 48 hours prior to the submission deadline of November 20, 2015, 7:59 p.m. eastern time, please find the below Consolidated Application for the Eastern PA Continuum of Care (PA-509). 
This posting consists of (1) CoC Application and (2) Project Priority Listing. 
Please send any comments to pa_coc@hotmail.com by 3pm on Thursday, November 19, 2015.
Final Submission Documents

2015 Eastern PA CoC – FINAL RANKING

Per the requirements outlined in the 2015 CoC NOFA,

This post is to inform all project applicants whether their application has been accepted or rejected by the CoC and the ranking on the CoC Priority Listing, within 15 days of the application deadline.

Eastern PA CoC – Project Ranking – FINAL on esnaps – 11-4-15

The link above is the document which lists all projects, by rank order, that will be submitted to HUD with the 2015 CoC Consolidated Application.  All renewal applications that were submitted to the CoC were reviewed, approved and ranked.  This includes 85 renewal projects and 7 new projects – one SSO to support the operation of the Eastern PA Coordinated Entry System, two Permanent Supportive Housing projects for chronically homeless, and four Rapid Re-housing projects.

NEW Project for Coordinated Entry System

The Eastern PA CoC is soliciting Notices of Intent for a new Coordinated Entry System to be funded through Reallocation in the FY2015 CoC Application.  At this time, it has not been determined whether funds will be made available through reallocation, however, the CoC needs to identify interested agencies so that an application can be submitted in a timely manner in the event that funds become available.

If your agency is interested in submitting a new project application for the implementation of a Coordination Entry System for the Eastern PA CoC, please complete the Notice of Intent and e-mail it to pa_coc@hotmail.com by Noon October 26, 2015.

Notice of Intent

The allowable funding Line Items for this grant are Supportive Services and Admin (up to 10%).  The costs may be allocated, as appropriate, to the following allowable eligible costs:

  1. Assessment of Service Needs
  2. Assistance with Moving Costs
  3. Case Management
  4. Child Care
  5. Education Services
  6. Employment Assistance
  7. Food
  8. Housing/Counseling Services
  9. Legal Services
  10. Life Skills
  11. Mental Health Services
  12. Outpatient Health Services
  13. Outreach Services
  14. Substance Abuse Treatment Services
  15. Transportation
  16. Utility Deposits
  17. Operating Cost* Applicants may only include Operating Costs (maintenance, repair, building security, furniture, utilities, and equipment) in the Supportive Services budget if the costs are for the facility used to operate the coordinated entry (e.g., access points and assessment locations).

Additional Information:

The Eastern PA CoC’s Coordinated Entry Task Force has been meeting since April 2015 to develop a Strategic Plan for Coordinated Entry.  This plan will be presented at the October 19, 2015 CoC meeting.  It is expected that the implementation of the System will begin as a pilot in two locations within the CoC (to be determined).

The organization selected to apply to HUD for these funds will be part of a larger initiative to implement the pilots and eventually a CoC-wide Coordinated Entry System.  To effectively carry out this role, the Applicant must have an existing presence and relationships throughout the CoC’s geographic area; statewide presence is preferred.  Responsibilities will be divided among the HUD Applicant, partners/subcontractors, Task Force, and Technical Assistance providers, as indicated below.

Roles/ Responsibilities, Coordinated Entry System (CES) Pilot

HUD Applicant (to become CES Project Manager)

  • Submit application to HUD
  • Enter into agreement with HUD
  • Draw down funds through LOCCS
  • Administer Coordinated Entry System (CES) – (monitor, manage partners/subcontractor(s) who will be conducting the project)
  • Issue progress report to HUD at the conclusion of the one year grant
  • Assist with identifying, securing and distributing match/leveraging

Partners/ Subcontractors

  • Operate the CES call center
    • Respond to phone calls
    • Conduct assessment using VI-SPDAT
    • Make referrals
    • Enter data in PA-HMIS
  • Operate the physical CES entry points
  • Assist with identification of funding

Continuum CES Task Force

  • CES pilot project oversight
  • Monitor project performance, in collaboration with Governing Board and HUD Applicant
  • Identification of sources of CoC match funding

Technical Assistance Providers

  • Operations planning, strategy consulting
  • Facilitating CES Task Force
  • Support in identification of funding
  • Grant coordination and HUD compliance
  • SPDAT Training (OrgCode)
  • HMIS support (DCED)