NEW Project for Coordinated Entry System

The Eastern PA CoC is soliciting Notices of Intent for a new Coordinated Entry System to be funded through Reallocation in the FY2015 CoC Application.  At this time, it has not been determined whether funds will be made available through reallocation, however, the CoC needs to identify interested agencies so that an application can be submitted in a timely manner in the event that funds become available.

If your agency is interested in submitting a new project application for the implementation of a Coordination Entry System for the Eastern PA CoC, please complete the Notice of Intent and e-mail it to by Noon October 26, 2015.

Notice of Intent

The allowable funding Line Items for this grant are Supportive Services and Admin (up to 10%).  The costs may be allocated, as appropriate, to the following allowable eligible costs:

  1. Assessment of Service Needs
  2. Assistance with Moving Costs
  3. Case Management
  4. Child Care
  5. Education Services
  6. Employment Assistance
  7. Food
  8. Housing/Counseling Services
  9. Legal Services
  10. Life Skills
  11. Mental Health Services
  12. Outpatient Health Services
  13. Outreach Services
  14. Substance Abuse Treatment Services
  15. Transportation
  16. Utility Deposits
  17. Operating Cost* Applicants may only include Operating Costs (maintenance, repair, building security, furniture, utilities, and equipment) in the Supportive Services budget if the costs are for the facility used to operate the coordinated entry (e.g., access points and assessment locations).

Additional Information:

The Eastern PA CoC’s Coordinated Entry Task Force has been meeting since April 2015 to develop a Strategic Plan for Coordinated Entry.  This plan will be presented at the October 19, 2015 CoC meeting.  It is expected that the implementation of the System will begin as a pilot in two locations within the CoC (to be determined).

The organization selected to apply to HUD for these funds will be part of a larger initiative to implement the pilots and eventually a CoC-wide Coordinated Entry System.  To effectively carry out this role, the Applicant must have an existing presence and relationships throughout the CoC’s geographic area; statewide presence is preferred.  Responsibilities will be divided among the HUD Applicant, partners/subcontractors, Task Force, and Technical Assistance providers, as indicated below.

Roles/ Responsibilities, Coordinated Entry System (CES) Pilot

HUD Applicant (to become CES Project Manager)

  • Submit application to HUD
  • Enter into agreement with HUD
  • Draw down funds through LOCCS
  • Administer Coordinated Entry System (CES) – (monitor, manage partners/subcontractor(s) who will be conducting the project)
  • Issue progress report to HUD at the conclusion of the one year grant
  • Assist with identifying, securing and distributing match/leveraging

Partners/ Subcontractors

  • Operate the CES call center
    • Respond to phone calls
    • Conduct assessment using VI-SPDAT
    • Make referrals
    • Enter data in PA-HMIS
  • Operate the physical CES entry points
  • Assist with identification of funding

Continuum CES Task Force

  • CES pilot project oversight
  • Monitor project performance, in collaboration with Governing Board and HUD Applicant
  • Identification of sources of CoC match funding

Technical Assistance Providers

  • Operations planning, strategy consulting
  • Facilitating CES Task Force
  • Support in identification of funding
  • Grant coordination and HUD compliance
  • SPDAT Training (OrgCode)
  • HMIS support (DCED)


2015 CoC New Project Solicitation – Eastern PA FINAL

The link above is the documentation for a solicitation for new projects to be submitted in the FY2015 CoC application  for the Eastern PA CoC .

If you submitted a Notice of Intent in an earlier solicitation and are still interested, please complete the attached Preliminary Application as some of the requirements have changed based on the NOFA and the needs of the CoC.

Your Preliminary Application is due by Noon October 16.

Diana T. Myers and Associates, Inc.


Training-Connecting Early Intervention (EI) to Infants, Toddlers, and Preschoolers who are Experiencing Homelessness



homelessness registration final

The Office of Child Development and Early Learning (OCDEL) will be hosting a training on Connecting Early Intervention (EI) to Infants, Toddlers, and Preschoolers who are Experiencing Homelessness. Additionally, advocates have asked for resources for administrators, staff, and families, accessing programs through OCDEL, overview/discussion on child developmental milestones, basics of early intervention, the impact of homelessness on child development, and an overview of the Ages and Stages Questionnaire (ASQ).  These trainings are offered to staff working in shelters and transitional living, school district liaisons, property managers, EI staff, and early childhood staff. Please feel free to forward this information to additional people that would be interested in these trainings.

The attached flyer has additional information about registration and meeting dates and locations. There is no cost for the trainings.

If the schedule for upcoming trainings need to be changed we will send out a notice with the new information.

Governor’s Office releases Proclamation to End Veteran Homelessness

Governor Wolf Challenges Pennsylvania Communities to Significantly Reduce Veteran Homelessness in 100 Days

Harrisburg, PA – Governor Tom Wolf, along with officials from the Pennsylvania Departments of Military and Veterans Affairs (DMVA), Labor and Industry (L&I), Community and Economic Development (DCED) and Human Services (DHS), today challenged all commonwealth agencies and communities to reduce veteran homelessness by 40 percent in the last 100 days of 2015. The challenge, which kicks off on September 22, means that 550 veterans will achieve housing stability by the end of the year.

Released Documentation

09-22-15 GOV – Challenge to End Vets Homelessness


FY 2015 CoC Program NOFA


This Notice of Funding Availability (NOFA) establishes the funding criteria for the FY 2015 Continuum of Care (CoC) Program. HUD is making available approximately $1.89 billion in Fiscal Year 2015 for the CoC Program. The CoC Program is designed to promote a community-wide commitment to the goal of ending homelessness; to provide funding for efforts by nonprofit providers, States, and local governments to quickly re-house homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness; to promote access to and effective utilization of mainstream programs by homeless individuals and families; and to optimize self-sufficiency among individuals and families experiencing homelessness.

Applicants should review and follow the steps as outlined in the NOFA to ensure that applications are complete and submitted timely.

The deadline for submitting applications to HUD for the FY 2015 CoC Program Competition is November 20, 2015 at 7:59:59 PM Eastern.

DCED Scholarships Available for COC Balance of State Communities

We are pleased to announce the Department of Community and Economic Development will provide a limited number of partial scholarships to members working for agencies that serve the PA CoC Balance of State counties working to end and prevent homelessness. The Balance of State covers 53 of Pennsylvania’s 67 counties.  This includes 33 counties that are part of the Eastern PA CoC and 20 counties in the Western PA CoC.  Click here to see counties included.

Apply today for a partial scholarship to join nearly 900 housing professionals as we network with our peers and learn the latest news in best practices in the housing industry. We again open the conference with affinity lunches followed by a day full of sessions and then finalize it with affinity dinners.

Once approved we will forward the registration link. The deadline for consideration is Friday, October 16th.

Visit our Homes Within Reach Conference site for complete program information.

Eastern PA Continuum of Care General Meeting


Eastern PA Continuum of Care

General Meeting

Monday, October 19, 2015


The Chateau Resort and Conference Center

475 Camelback Road
Tannersville, PA 18372

Chateau Directions

Google Map Directions

Who should attend?

Current CoC Members AND anyone else interested in working to end and prevent homelessness. This includes affordable housing providers, landlords, service providers, employers, law enforcement, healthcare, clergy, philanthropists and concerned citizens.

Request for Membership for the PA-509 Eastern Data Management Outcomes Committee

Request for Membership for the PA-509 Eastern Data Management Outcomes Committee

Current Chair: Madra L. Clay

Quarterly Meetings (Conference Call/ Webinar Style)

July 6, 2015

To whom it may concern:

The Data Management Outcomes Committee is reaching out to interested individuals who are active in the CoC and have a background with data analysis and have used the PA HMIS database for one of the following project types Emergency Shelter, Transitional Housing, Permanent Housing (SHP, RRH, HCV), SSO (Outreach, 211, Coordinated Entry), Domestic Violence, and Veterans.  Two members are requested from each RHAB. Interested individuals will also be considered for the PA HMIS Governing Board who reports to the CoC Governing Board on CoC-level system performance measures.

The following areas will be analyzed at each meeting.

  • Review and Recommend PA HMIS Governance Charter and appendices to the CoC Governing Board for Continuum adoption;
  • CoC program performance (data quality, housing stability, income stability, utilization of program usage);
  • Analysis of barriers and gaps in resources and services within the Continuum;
  • Best practice research for HMIS implementation on cross-sector collaboration;
  • Best practice research for setup and reporting on Coordinated Entry in HMIS;
  • Analysis of Point-In-Time Methodology.

Members of this committee will serve a minimum of one year although participation time may be extended. If you are interested in membership for the committee please send an email to David Weathington, PA HMIS Administrator at .

Thank you for your consideration.

Register Today To Shape The Future of Coordinated Entry in Eastern PA

You are invited to attend one of our half-day Eastern PA Coordinated Entry Planning Summits in August. To register, please copy and paste or click the following link in your web browser:

The Eastern Pennsylvania Continuum of Care (CoC) is developing a strategic plan for the coordinated entry for all housing and homeless services in its thirty-three county service region. The planning process is made possible through the generous support of the Pennsylvania Department of Community and Economic Development. Capacity for Change, LLC, a public interest strategy firm, is providing consulting and design services to the CoC and its five Regional Homeless Advisory Boards (RHABs).

By centralizing intake and program admissions decisions, a coordinated entry process makes it more likely that families and individuals will be served by the right intervention more quickly. In a coordinated system, each system entry point (“front door”) uses the same assessment tool and makes decisions on which programs people are referred to based on a comprehensive understanding of each program’s specific requirements, target population, and available beds and services.

The agenda for both Summits is identical. Attendees will participate in creative conversations and planning activities to help design a coordinated entry system that is consumer-driven, effective and financially sustainable. In order to allow as many voices as possible to help shape the plan for coordinated entry, you may register for one Summit but not both.

Please register for whichever date and location work best for you, regardless of whether you live or work closer to Allentown or Harrisburg.  And please extend the invitation to others who may have an interest — especially consumers or individuals who have had past experience with homelessness.


Kathi Krablin, Chair

Eastern CoC Coordinated Entry Work Group

PIT Count 2015 for Eastern and Western CoCs

2015-PIT-Count-PosterThe Point-in-Time (PIT) count is a count of sheltered and unsheltered homeless persons on a single night in January. HUD requires that Continuums of Care conduct an annual count of homeless persons who are sheltered in emergency shelter, transitional housing, and Safe Havens on a single night. Continuums of Care also must conduct a count of unsheltered homeless persons every other year (odd numbered years). Each count is planned, coordinated, and carried out locally. The Housing Inventory Count (HIC) is a point-in-time inventory of provider programs within a Continuum of Care that provide beds and units dedicated to serve persons who are homeless, categorized by five Program Types: Emergency Shelter; Transitional Housing; Rapid Re-housing; Safe Haven; and Permanent Supportive Housing.

The 2015 PIT count took place on Wednesday, January 28 of those individuals and households who were unsheltered Wednesday night through Thursday morning. The shelter count is conducted by each individual program while the unsheltered count is conducted by a county coordinator.

For more information on the PIT count, visit the Housing and Urban Development website at Resources for the regional PIT count in Eastern and Western PA can be found at