Register Now: Requirements for Coordinated Entry Systems Webinar – March 2017

The United States Department of Housing and Urban Development (HUD) is holding a series of webinars for Continuums of Care (CoCs) and recipients of CoC Program and Emergency Solutions Grants (ESG) Program funding to educate participants about the components of the Notice Establishing Additional Requirements for Continuum of Care Centralized or Coordinated Assessment System. This webinar will connect the dots across all of HUD’s Coordinated Entry requirements and recommendations, help communities understand the requirements, and what steps a community should consider to evaluate and ensure compliance. Participants will be introduced to HUD’s Technical Assistance (TA) materials to aid their compliance efforts, including a checklist of essential elements assessment tool (available on the HUD Exchange).

Webinar Dates:

Date: Time: Registration Link:
Monday, March 20, 2017 1:00–2:30 PM EDT Register Now
Wednesday, March 22, 2017 2:00–3:30 PM EDT Register Now
Tuesday, March 28, 2017 1:00–2:30 PM EDT Register Now

PLEASE NOTE: Registration is required. Content will not vary across sessions.

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HUD Exchange News: New Submission Portal for CoC APRs

On April 1, 2017, Continuum of Care (CoC) Program grant recipients will stop reporting their CoC Program Annual Performance Reports (APRs) in e-snaps and will begin submitting them in Sage HMIS Reporting Repository (Sage). Sage is an online repository that allows greater flexibility to recipients, CoCs, and HUD to report and search CoC Program APR data.

Who Must Submit CoC Program APRs in Sage?

Communities will no longer submit APRs in e-snaps. This change in systems will apply to all CoC homeless assistance grants (e.g., Supportive Housing Program, Shelter Plus Care, Section 8 Moderate Rehabilitation Single Room Occupancy Program, CoC Program) administered by the Office of Special Needs Assistance Programs (SNAPS) – regardless of when they were initially funded. This includes recipients that submit APRs due to a 15-year or 20-year use restriction.

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Correction: HUD Publishes Coordinated Entry Requirements and Checklist of Essential Elements

This message is being sent to correct the requirement date of the Notice. Each CoC is expected to establish or update its coordinated entry process in accordance with the interim rule and this Notice by January 23, 2018; not July 4, 2017.

On January 23, 2017, the U.S. Department of Housing and Urban Development (HUD) published a Notice Establishing Additional Requirements for a Continuum of Care (CoC) Centralized or Coordinated Assessment System (the Notice) regarding the development and implementation of Coordinated Entry. HUD has also published a Checklist of Essential Elements (the Checklist) to provide communities with a comprehensive list of coordinated entry requirements outlined in the Notice as well as additional recommended and optional policy considerations.

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Public Posting of FY2016 CoC Application for the Western PA Continuum of Care (PA-601)

In accordance with HUD’s requirement that the FY2016 Continuum of Care Consolidated Application be available for public review and comment 48 hours prior to the submission deadline of September 14, 2016, 7:59 p.m. eastern time, please find the below listed documents to be submitted to HUD on behalf of the Western PA Continuum of Care (PA-601).

This posting consists of (1) CoC Application and (2) Project Priority Listing.

Please send any comments to pa_coc@hotmail.com by noon on Wednesday, September 14, 2016.

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Competition Resources: Next Steps for Projects Not Renewed in the FY 2015 CoC Program Competition

As mentioned in the FY 2015 Continuum of Care (CoC) Program Competition Recap In Focus Message, many projects were not renewed and now face the extremely difficult task of finding alternative funding, downsizing, or closing. All of these providers will need to work to ensure that the people currently being served by those projects are not harmed. This listserv message provides information and links to existing resources that are available to help providers and CoCs with this process.

As is always the case, these resources will not be able to help every provider with every unique problem that presents itself during this process. If additional assistance is needed, please reach out to your local HUD field office or request technical assistance through the HUD Exchange.

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Preparing for the HUD System Performance Measures

The system performance measures are a critical component to assist communities to best serve persons experiencing homelessness. As this data becomes more available and the data quality increases it will become more important in HUD’s annual Continuum of Care (CoC) Program Competition. HUD expects communities to be aware of their performance and to be striving to improve. In the coming weeks, CoCs will submit their system performance measures via HUD’s Homelessness Data Exchange (HDX). HUD anticipates opening this sometime in June and will send a listserv when the opening and closing dates are established.

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HUD Announces New Coordination and Collaboration for CoCs and Con Plan Jurisdictions Guide and Video

The HUD Office of Special Needs Assistance Programs (SNAPS) is pleased to announce the release of two new complementary tools: Coordination and Collaboration for CoCs and Con Plan Jurisdictions Guide and Video for Continuum of Care (CoC) and Consolidated Plan (Con Plan) Jurisdictions, including those with and without Emergency Solutions Grants (ESG) allocations.

The guidebook and video:

  • Provide an overview of the consultation requirements.
  • Identify ways that CoC and Con Plan Jurisdictions (including ESG recipients) can effectively collaborate.
  • Discuss the benefits of collaboration.
  • Assist key stakeholders in understanding why and with whom they should collaborate.

To explore these new tools and other related CoC resources, please visit the CoC Toolkit – Responsibilities and Duties.

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APRIL 5, 2016 MEETING OF THE WESTERN PA CONTINUUM OF CARE

Flyer- Western PA CoC Meeting 4-5-16

What is the Western PA Continuum of Care (CoC)?

The mission of the Western PA Continuum of Care is to end and prevent homelessness through a coordinated community-based process of identifying needs and building an open and integrated system of housing and services that addresses those needs.

 Who should attend?

Everyone interested in working to prevent and end homelessness.  This includes affordable housing providers, landlords, service providers, employers, law enforcement, health care, clergy, philanthropists, and concerned citizens.

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CoC Training: Webinars February 2016 to June 2016

Please join us for a series of webinars for the Eastern & Western PA Balance of State Continuums of Care

CoC Webinars Feb – June 2016

FEBRUARY – MAY webinars will focus on HUD requirements of CoC-funded projects.

  • Webinars are open to all members and participants in the Eastern & Western PA Continuums of Care.
  • *CoC-funded organizations are required to participate in the 4 webinars being conducted from February through May, either during the “live” webinar or by accessing the recorded webinar to be made available online shortly after each webinar.

The JUNE webinar will focus on the SOAR (SSI/SSDI Outreach, Access, and Recovery) program. SOAR is considered to be a best practice for increasing access to disability income benefits.

REGISTRATION WILL BE REQUIRED FOR EACH WEBINAR. (Registration link forthcoming.)

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2015 Western PA CoC – PROJECT RANKING & REALLOCATION PROCESS

Renewal Review & Ranking Documents

The below listed documents provide the 2015 Western PA CoC renewal review documents and scoring to be used for ranking of renewal projects.

Project Ranking

Per the requirements outlined in the 2015 CoC NOFA, this post is to inform all project applicants whether their application has been accepted or rejected by the CoC and the ranking on the CoC Priority Listing, within 15 days of the application deadline.

Western PA CoC – 2015 Project Ranking – FINAL

The link above is the document which lists all projects, by rank order, that will be submitted to HUD with the 2015 CoC Consolidated Application. All renewal applications that were submitted to the CoC were reviewed, approved and ranked. This includes 66 renewal projects and 12 new projects – one SSO to support the operation of the Western PA Coordinated Entry System, five Permanent Supportive Housing projects for chronically homeless, and six Rapid Re-housing projects.  These new projects were selected as part of the CoC’s new project solicitation process https://pennsylvaniacoc.org/new-project-solicitations-for-western-pa-coc/.

Rating and Review Procedure

The below link provides a description of the review, ranking, and tiering procedure for both renewal and new projects.

CoC Rating and Review Procedure.FINAL

Reallocation Process

The below link provides a description of the reallocation process.

Western CoC Process for Reallocating.FINAL