New Resources Available for Understanding Chronic Homelessness in Your CoC’s HMIS

HUD has developed a new series of three webinars to assist Continuums of Care (CoCs) and Homeless Management Information System (HMIS) Lead Agencies understand how HMIS can be used to assist in identifying people who are experiencing chronic homelessness. The first of these three webinars is posted for your viewing, followed in three weeks by the “documentation” webinar, and in six weeks by the “reporting” webinar.

Each brief video recording will provide detailed information about one of the following topics:

  • Available now: Capturing information about a client’s living situation in HMIS needed to calculate their chronic homeless status. Every HMIS-participating project has to record clients’ living situation and disability status in HMIS at project entry based on information the client shares. This webinar assists HMIS Lead agencies and users understand how to navigate the relevant data elements in HMIS.


  • Coming Soon: Using HMIS to document a client’s chronic homeless status for eligibility purposes. This is achieved by looking at a client’s entries and exits in HMIS, rather than the self-reported data collected at each project entry. This webinar will provide information to HMIS Lead agencies and users about the types of information needed from a client’s HMIS record to serve as documentation of their time on the streets, in an emergency shelter, or in a safe haven.


  • Coming Soon: Reporting on chronic homelessness combines these two concepts by looking at self-reported data and enrollment histories for each client to generate reports on the people experiencing chronic homelessness in your CoC. This webinar will describe how information from an HMIS record is used to determine chronic homeless status and how those results can be supplemented for local planning purposes.

Visit the Chronic Homelessness page on the HUD Exchange to access these webinars and more resources related to chronic homelessness.

Questions about the use of HMIS as it relates to chronic homelessness?

If you have questions about the content of this web series, please submit them through the HUD Exchange Ask a Question (AAQ) portal. On Step 2 of the question submission process, select HMIS Reporting System in the “My question is related to” dropdown.

2016 CoC Dashboard Reports Now Posted

HUD has posted the 2016 Continuum of Care (CoC) Dashboard Reports on the HUD Exchange.
These reports show maps of claimed geography and geographic coverage changes from previous program years as well as graphic summaries of each CoC’s total award by component types, renewal types, and awarded amounts. The reports also contain graphics depicting data from the Point-in-Time (PIT) count and Housing Inventory Count (HIC), which provide a quick overview of a CoC’s performance in serving homeless individuals with their CoC awards.


Hello Partners:

HUD and the Department of Labor Employment and Training Administration (ETA) are working collaboratively to ensure that HUD providers are aware of the education and workforce training opportunities potentially available to your clients, especially in the Office of Job Corps. Please join us for an informational webinar on the Job Corps Program and how it could provide additional resources or augment existing services for your organization to benefit the clients you serve. This will be the first of three webinars on opportunities available to different target audiences – youth and adult. The information on the first webinar is below.

Job Corps is the nation’s largest career technical training and education program for young people ages 16 through 24.  Students can earn a high school diploma, a high school equivalency credential, or college credits through Job Corps.  Job Corp also offers career technical training in more than 100 career areas. Students receive housing, meals, basic health care, a living allowance, training, and preparation for a career, all at no cost. Additionally, for up to 21 months after graduation, a career transition counselor will help your student make the transition from Job Corps into the real world.

To find out if your clients may qualify for Job Corps, or to get more information about our program or help a client apply for enrollment, please click on the link here  For specific information about the Philadelphia Job Corps Center you can go to

HUD ETA Job Corps Coordination Project
Tuesday, April 4, 2017
10:00 am | Eastern Daylight Time (New York, GMT-04:00) | 2 hrs
Meeting number: 642 118 429
Meeting password: FbKqCW*7

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Join by phone
Call in Number: 866-915-1429 / Passcode: 6293666

Register Now: Requirements for Coordinated Entry Systems Webinar – March 2017

The United States Department of Housing and Urban Development (HUD) is holding a series of webinars for Continuums of Care (CoCs) and recipients of CoC Program and Emergency Solutions Grants (ESG) Program funding to educate participants about the components of the Notice Establishing Additional Requirements for Continuum of Care Centralized or Coordinated Assessment System. This webinar will connect the dots across all of HUD’s Coordinated Entry requirements and recommendations, help communities understand the requirements, and what steps a community should consider to evaluate and ensure compliance. Participants will be introduced to HUD’s Technical Assistance (TA) materials to aid their compliance efforts, including a checklist of essential elements assessment tool (available on the HUD Exchange).

Webinar Dates:

Date: Time: Registration Link:
Monday, March 20, 2017 1:00–2:30 PM EDT Register Now
Wednesday, March 22, 2017 2:00–3:30 PM EDT Register Now
Tuesday, March 28, 2017 1:00–2:30 PM EDT Register Now

PLEASE NOTE: Registration is required. Content will not vary across sessions.

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HUD Exchange News: New Submission Portal for CoC APRs

On April 1, 2017, Continuum of Care (CoC) Program grant recipients will stop reporting their CoC Program Annual Performance Reports (APRs) in e-snaps and will begin submitting them in Sage HMIS Reporting Repository (Sage). Sage is an online repository that allows greater flexibility to recipients, CoCs, and HUD to report and search CoC Program APR data.

Who Must Submit CoC Program APRs in Sage?

Communities will no longer submit APRs in e-snaps. This change in systems will apply to all CoC homeless assistance grants (e.g., Supportive Housing Program, Shelter Plus Care, Section 8 Moderate Rehabilitation Single Room Occupancy Program, CoC Program) administered by the Office of Special Needs Assistance Programs (SNAPS) – regardless of when they were initially funded. This includes recipients that submit APRs due to a 15-year or 20-year use restriction.

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Correction: HUD Publishes Coordinated Entry Requirements and Checklist of Essential Elements

This message is being sent to correct the requirement date of the Notice. Each CoC is expected to establish or update its coordinated entry process in accordance with the interim rule and this Notice by January 23, 2018; not July 4, 2017.

On January 23, 2017, the U.S. Department of Housing and Urban Development (HUD) published a Notice Establishing Additional Requirements for a Continuum of Care (CoC) Centralized or Coordinated Assessment System (the Notice) regarding the development and implementation of Coordinated Entry. HUD has also published a Checklist of Essential Elements (the Checklist) to provide communities with a comprehensive list of coordinated entry requirements outlined in the Notice as well as additional recommended and optional policy considerations.

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Web-Based Start Up Training for Recipients and Subrecipients of FY2015 Continuum of Care Program Funds

The Pittsburgh Field Office is pleased to announce a web-based training for recipients and subrecipients of FY2015 Continuum of Care Program Funds.  Training dates are December 9 and 14, 2016, 10:00 a.m. – 1:00 p.m., ET.  Training is offered in two two-hour sessions and will be conducted online and via teleconference.  There is no fee for the training, but registration is required.  You must have a HUD Exchange account to register.  If you do NOT have a HUD Exchange account, please follow the directions in the following link. Registration is now open for the CoC Startup Training.

FY15 Start Up Marketing Flyer – Pittsburgh_UPDATED

This training is accessible to people with disabilities.  Please use the following contact information if you have any special needs or questions prior to the session.

Executive Assistant
31 St. James Avenue, Suite 950
Boston, MA 02116
617-266-5657 x 129


Public Posting of FY2016 CoC Application for the Western PA Continuum of Care (PA-601)

In accordance with HUD’s requirement that the FY2016 Continuum of Care Consolidated Application be available for public review and comment 48 hours prior to the submission deadline of September 14, 2016, 7:59 p.m. eastern time, please find the below listed documents to be submitted to HUD on behalf of the Western PA Continuum of Care (PA-601).

This posting consists of (1) CoC Application and (2) Project Priority Listing.

Please send any comments to by noon on Wednesday, September 14, 2016.

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Competition Resources: Next Steps for Projects Not Renewed in the FY 2015 CoC Program Competition

As mentioned in the FY 2015 Continuum of Care (CoC) Program Competition Recap In Focus Message, many projects were not renewed and now face the extremely difficult task of finding alternative funding, downsizing, or closing. All of these providers will need to work to ensure that the people currently being served by those projects are not harmed. This listserv message provides information and links to existing resources that are available to help providers and CoCs with this process.

As is always the case, these resources will not be able to help every provider with every unique problem that presents itself during this process. If additional assistance is needed, please reach out to your local HUD field office or request technical assistance through the HUD Exchange.

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Preparing for the HUD System Performance Measures

The system performance measures are a critical component to assist communities to best serve persons experiencing homelessness. As this data becomes more available and the data quality increases it will become more important in HUD’s annual Continuum of Care (CoC) Program Competition. HUD expects communities to be aware of their performance and to be striving to improve. In the coming weeks, CoCs will submit their system performance measures via HUD’s Homelessness Data Exchange (HDX). HUD anticipates opening this sometime in June and will send a listserv when the opening and closing dates are established.

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