DCED Federal Program Reporting Schedule

All Grantees with Open Contracts in the designated programs must submit the required forms whether or not you have activity covered by the report. Forms may be marked with “No
Activity” if no action was conducted during the reporting period. Failure to do so may constitute a lack of capacity to administer future programs and corrective action will be required.

Federal Program Reporting Schedule

The document is broken out in the following layout,

Monthly Reports

Quarterly Reports

Semi-Annual Reports

Biennial Reports

Annual Reports

Western Coordinated Entry Committee’s Memo to General and DV Assessment Centers

The Western CoC Coordinated Entry Committee has sent a memo to both General and Domestic Violence Assessment Centers addressing assessment procedural issues that have come to their attention. The General Assessment Center Memo clarifies that the assessment centers follow an open door policy indicating that assessments will be conducted at any time during normal business hours. This means that if a client shows up at the center, the assessment is done at that time as opposed to having them make an appointment to come back at a later time. Additionally, assessment centers were requiring that clients provide all documentation at the time of assessment or else they would be be assessed. This does not follow our protocols and procedures as no documentation is necessary at time of assessment.

The memo addressing the Domestic Violence Shelters clarifies confusion that was occurring around the assessment process. Going forward, only the households CURRENTLY fleeing Domestic Violence receive the additional 30 points to their assessment scores. Additionally, assistance should be offered when a client indicates that they remain, after several months to years, hiding from their abuser. Confidentiality would really come to play in this instance and would require the assessment center to keep them off of the HMIS system. Another important point of the memo is that an assessment can be completed over the phone.

To view the full memo, please reference them here: Memo – General Assessment Centers 6-1-18 and Memo- DV Assessment Centers 6-1-18

“Home4Good”, Federal Home Loan Bank’s $4.5M Initiative to Assist Ending Homelessness

The Federal Home Loan Bank Pittsburgh has announced a new funding opportunity for Homeless Service Providers throughout the State of Pennsylvania in a collaborative effort with the Pennsylvania Housing and Finance Agency. The $4.5 Million initiative, labeled "Home4Good" will provide much needed funding for homelessness projects that prevent homelessness, solicit innovative solutions to end homelessness, and address critical needs throughout the Commonwealth.

The highlight of this grant is that the eligible uses for the funding are very flexible unlike other State or Federal resources that may have tighter regulations. This will allow for organizations fill gaps in assistance needs that other funding sources cant cover such as transportation assistance, recovery support, and employment assistance.

To be considered for funding, a service organization must submit a proposal to their Continuum of Care (CoC) using the Home4Good Application. The CoC will review and summarize the project submissions and rank them accordingly based on strength of the proposal and needs in the community. A packet of ranked proposals will be submitted to PHFA and FHLB Pittsburgh for review and will select the awarded recipients. It is important to note that if a CoC wishes to apply for this funding they will need to have a FHLB Pittsbugh Member Institution as a Co-applicant.

To learn more about this initiative, FHLB Pittsburgh will be hosting two informational webinars on June 21 (10 a.m.) and July 9 (2 p.m.). If you are interested in joining, please contact Bryce Maretzki at PHFA at bmaretzki@phfa.org.

Home4Good Flyer

Housing First Implementation Resources Now Available

In a continued effort to encourage Continuums of Care (CoCs) and providers to implement and strengthen Housing First approaches, HUD has recently published Housing First Implementation Resources. As communities are implementing the Housing First Approach in their homeless crisis response systems, they sometimes struggle with transitioning the approach from a set of guiding principles to policy and procedures in their projects. This set of resources can assist communities and agencies in implementing Housing First in their projects. Regardless of project type, the Housing First approach can be utilized to reduce barriers to access for project participants and to maintain project participation.

The resources are separated into the following categories:

  • Housing First Implementation
  • Working with Project Participants in a Housing First Approach
  • Housing First in Specific Project Types
  • Trauma-Informed Care

View the CoC Responsibilities and Duties toolkit to access the Housing First Implementation Resources and other resources related to CoC governance and structure, including the Housing First Assessment Tool which was recently released to assist providers and CoCs in documenting how closely their projects align to the Housing First model.

New Resources on Counting Survivors of Domestic Violence in the Point-In-Time (PIT) Count

The 2018 Point-in-Time (PIT) count is just around the corner. There are several resources available on HUD’s PIT and HIC Guides, Tools, and Webinars page, including the Notice for the 2018 HIC and PIT count.

This year HUD updated the 2018 Housing Inventory Count (HIC) and PIT count to include “those who are currently experiencing homelessness because they are fleeing domestic violence, dating violence, sexual assault, or stalking” — as opposed to reporting on survivors who have ever experienced those circumstances. HUD updated its model surveys to help communities know what questions to ask to fulfill HUD’s required data points.

With this change, HUD is striving to more accurately capture whether a survivor’s primary cause of current homelessness is due to fleeing, or attempting to flee domestic violence, dating violence, sexual assault, and stalking. This change in guidance is intended to improve accuracy in the count of individuals and families currently experiencing domestic violence and who qualify as homeless as a result of:

  1. Fleeing, or attempting to flee;
  2. Having no other residence; and
  3. Lacking the resources or support networks to obtain other permanent housing.

HUD is excited to announce that it released a new page focused on counting survivors of domestic violence (DV) in the PIT count. Given how close we are to the count, these resources focus primarily on the importance on partnering with DV providers in the count process and provide some best practices on actions that can be taken on the night of the count to try to accurately collect data on survivors of domestic violence. HUD intends to provide more guidance in the future that focuses on how to better partner with DV stakeholders in the months leading up to the count.

These resources are intended to improve our ability to understand the intersection between domestic violence and homelessness and help us better serve survivors. In the context of the PIT count and other data collection, it is critical to strike the balance between collecting accurate data and ensuring the privacy and confidentiality of people experiencing homelessness, especially with regard to their domestic violence experience. These new resources are intended to help guide communities to striking that balance.

If you have questions about the 2018 HIC and PIT count or counting survivors of domestic violence in the PIT count, please submit them to the HUD Exchange Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the HUD Exchange AAQ portal, select “HDX: Homelessness Data Exchange” from the “My question is related to” drop down list on Step 2 of the question submission process.

HUD.GOV Announcement: HUD AWARDS RECORD $2 BILLION TO THOUSANDS OF LOCAL HOMELESS ASSISTANCE PROGRAMS ACROSS U.S.

WASHINGTON – The U.S. Department of Housing and Urban Development today awarded a record $2 billion to support more than 7,300 local homeless assistance programs across the nation. HUD’s Continuum of Care grants provide critically needed support to local programs on the front lines of serving individuals and families experiencing homelessness. For more information please review January 11, 2018 – Press Release .

Pennsylvaina award total is $102, 583,484. Of this total, this includes 16 Continuum of Care (CoC) Collaborative Applicants and 519 total projects.

For the Balance of State CoC,

PA-509 was awarded: $11,926,872 (78 total projects)

PA-601 was awarded: $9,424,572 (74 total projects)

For a list of projects go to Fiscal Year 2017 CoC Competition Homeless Assistance Award Report .

HUD Announces Tentative 2018 Schedule for AFFH Regional Trainings

HUD is excited to announce the tentative schedule and locations for 2018 Affirmatively Furthering Fair Housing (AFFH) Regional Trainings. This robust training curriculum provides HUD program participants (grantees and public housing agencies) with a comprehensive overview of the AFFH final rule and the requirements for preparing an Assessment of Fair Housing (AFH). The following key topics will be covered:

  • What is AFFH and why is it important
  • How do I implement the AFFH final rule
  • What is AFH and how do I prepare it
  • Community participation requirements and how to engage the public in this process
  • How to use the AFFH Data and Mapping Tool (AFFH-T) to analyze data and maps
  • Understanding and prioritizing contributing factors
  • How to develop measurable and meaningful fair housing goals in the AFH

The training is intended for HUD program participants that are required to prepare and submit an AFH to HUD under the AFFH final rule. Attendees may prepare an AFH on their own or collaborate with other program participants to prepare a joint or regional AFH submission. Program participants may choose which training they attend and which staff should attend (maximum of two staff per program participant). Please be advised that consultants and/or contractors should not be sent to this training in lieu of staff from the program participant that is responsible for submitting an AFH to HUD.

Please note that these locations and dates are subject to change based on venue availability. Please do not make any non-refundable travel arrangements until you register for the training through the HUD Exchange and are approved to attend by the registrar (Inland Fair Housing and Mediation Board). HUD is not responsible for penalties incurred due to cancelled travel arrangements.

Registration will open six weeks prior to the training date and may be completed via the 2018 AFFH Regional Trainings page. If you have any questions regarding the trainings, please contact Eliseo Lopez (800-321-0911 X110 or affh@ifhmb.com).

Pennsylvania’s Free Electronic Housing Locator Service

Pennsylvania has made readily available a free electronic housing locator service at www.PAhousingsearch.com that matches those who need housing with the housing they need. This resource provides the following features:

  • FREE searching and listing of rental housing and program-related homes for sale
  • Detailed listings that can include pictures, maps, eligibility requirements (if applicable), and information about nearby amenities such as hospitals and schools
  • Simple and detailed search options that are easy to use
  • Helpful tools, including an affordability calculator, rental checklist, and information about renters’ rights and responsibilities
  • 24/7 access online and support from a toll-free, bilingual call center, available at 1-877-428-8844, Mon – Fri, 9:00 am – 8:00 pm EST.
  • Housing information that is updated daily to keep it relevant
  • A resource for families displaced during times of disaster

This is an excellent resource to use as we continue to find homes for the homeless in Pennsylvania. In our 2018 ESG application, DCED made housing locator services a targeted activity with the desired outcome that services should include: assessment, arranging, coordinating, housing stability pan development; with an emphasis on acting as a liaison to secure and maintain housing; employment; a connection to mainstream resources and services; coordination with other providers; monitoring of progress; and advocating on behalf of the client.

Click here to view the brochure that was developed to promote this service. This service is presented by these funding partners; PHFA, PA Department of Human Services, PA Department of Community and Economic Development, PA Emergency Management Agency, PAHMA, and PennDel AHMA.

 

National Alliance to End Homelessness – ESG Training Webinars

In case you missed it, the National Alliance to End Homelessness has posted ESG Learning Series Webinars that you can watch for free here. A link will also be posted to the Webinars tab under the ESG page. There are five video sessions posted that cover the following information:

  1. The Role of Emergency Shelter in a Crisis Response System
  2. Keys to Effective Low Barrier Emergency Shelters
  3. How to Transition Your Emergency Shelter to a Low Barrier and Housing Focused Shelter
  4. Which Rules are the Right Rules for Low Barrier Emergency Shelters?
  5. Rules and Safety in Low Barrier Shelters that Serve Single Adults

Each video ranges from about an hour to and hour and a half. If you’re interested in learning more about Emergency Shelter Resources, please feel free to watch.

Workplace by Facebook Roll-out Information

As you all know, Wiggio was to be shut down on Friday, November 17th but it appears that date has been pushed back to the 21st. Regardless, we will begin our transition to using the selected replacement – Workplace by Facebook starting today! I will be sending everyone in the CoCs an invitation to join the Workplace BoS Group so be sure to look for an email to sign up. If you don’t receive an invitation by Thursday afternoon, double check your spam folders to make sure it wasn’t filtered there. If you still aren’t having any luck please contact your RHAB Co-Chairs or Brendan Auman at breauman@pa.gov with your current contact information. We understand that some agencies may not have authorized internet access to Workplace so we have drafted a letter that will request you receive permission to use this new tool. Again, if you need this letter, please contact your Co-Chair or Brendan if you need an access request.

Additionally, we will be hosting live training webinars for Workplace on November 17th, 27th, and December 15th at 2PM to teach you more about what this new collaboration tool has to offer. Please review this Workplace by Facebook Webinar Training Schedule document with the training information including the links to register for the training that works best for you. If you cannot attend any of the training dates don’t worry as they will be recorded and posted to the Workplace and CoC website for future reference. A user guide was also developed to give you more material to review which will be posted to both websites.

There will be some hiccups as we move to Workplace full time but I expect for it to be an improvement from the Wiggio experience overall. This tool is designed for professionals to engage with each other, share ideas and information faster, and make communication simpler. If you have any questions, please feel free to contact Brendan.