Western PA CoC FY2019 NOFA

FY19 CoC Competition Scoring Criteria Debrief Videos

To assist CoC grantees in better understanding the annual renewal scoring process and criteria, Diana T. Myers and Associates have put together 3 videos that provide a debrief of the FY19 Scoring Criteria:

  • Video 1 of 3: Provides an overview of the “Why and How”: 1) Why the CoC scores and ranks projects during the annual renewal process, and 2) How the CoC decides what criteria to use to score projects (9 minutes)
  • Video 2 of 3: Provides an overview of Performance and HUD Policy Priorities criteria used during the FY19 renewal scoring process (24 minutes)
  • Video 3 of 3: Provides an overview of Grant Management, CoC Participation, and HMIS criteria used during the FY19 renewal scoring process, as well as a summary of the process for grantees to review their scoring data and submit questions and appeals. (17 minutes)

We are also asking grantees to provide feedback on the FY19 Renewal Scoring Criteria, to help inform updates and adjustments to the criteria for FY20. Please complete this survey to provide feedback on the criteria.


FY2019 CoC Application for the Western PA CoC, Submitted 9-30-19


Public Posting of FY2019 CoC Application for the Western PA Continuum of Care (PA-601)

In accordance with HUD’s requirement that the FY2019 Continuum of Care Consolidated Application be available for public review and comment two days prior to the submission deadline of September 30, 2019 at 7:59pm EST, please find the below listed documents to be submitted to HUD on behalf of the Western PA Continuum of Care (PA-601).

This posting on September 26th, 2019 consists of:

Please send any comments to westerncoc@pennsylvaniacoc.org by noon on Monday, September 30th.

FY2019 CoC Final Ranking, which includes new & renewal projects


Western PA CoC Final Project Ranking for FY2019 CoC Competition

Please find the final ranking for the Western PA FY19 CoC Application Priority Listing here. This ranking and tiering was recommended by the CoC Funding Committee on September 19, 2019, and approved by the non-conflicted members of the CoC’s Governing Board on September 20, 2019, according to the FY19 Western PA CoC Funding Process and Policies.

Please note that projects placed into Tier 2 are ranked according to the formula detailed on pp.10-11 of the Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2019 Continuum of Care Program Competition.

The Funding Committee reviewed multiple Tier 2 point value scenarios using this formula and approved the ranking and tiering which provided the strongest point value options for the Tier 2 projects and also aligns with the CoC’s strategies and priorities.

A full listing of all projects accepted and ranked for inclusion on the Western PA CoC FY19 Priority Listing, including new and renewal projects can be found below.

Please contact westerncoc@pennsylvaniacoc.org with questions.

Projects Selected Accepted by the CoC:

Summarized below is the list of projects that have been accepted by the CoC and will be included in the Western PA CoC 2019 Project Priority List for funding. This includes renewal projects and new projects that will be submitted. Also listed are renewal projects that have voluntarily reallocated and applicants for new projects that were not accepted for inclusion in the CoC Application.

RENEWAL PROJECTS

The following renewal projects have been accepted by the CoC and will be included and ranked in the Project Priority Listing submitted to HUD. Each of these projects will be submitted at the full Annual Renewal Amount, as indicated on the CoC’s 2019 Grant Inventory Worksheet. Listed in alphabetical order:

  • Armstrong County Community Action Agency, PA0274 Armstrong County Permanent Supportive Housing Program
  • Armstrong County Community Action Agency, PA0716 – Armstrong-Fayette Rapid Rehousing Program
  • Armstrong County Community Action Agency, PA0776-Rapid Rehousing Program of Armstrong
  • Cameron/Elk Counties Behavioral & Developmental Programs, PA0307-AHEAD
  • Cameron/Elk Counties Behavioral & Developmental Programs, PA0670-Home Again
  • CAPSEA, Inc., PA0311-Housing Plus
  • City Mission-Living Stones, Inc., PA0283 – Gallatin School Living Centre
  • Commonwealth of Pennsylvania, PA0428 Commonwealth of PA HMIS (PA-601) FY2019
  • Community Action, Inc., PA0310 – Housing for Homeless and Disabled Persons
  • Community Action, Inc., PA0320 – Transitional Housing Project
  • Community Connections of Clearfield/Jefferson Counties, PA0459 Housing First
  • Community Services of Venango County, Inc., PA0424 -Sycamore Commons PSH project
  • Connect, Inc., PA0303 – Westmoreland Permanent Supportive Housing Expansion
  • Connect, Inc., PA0904 – D.W.E.L.
  • County of Butler, Human Services, PA0287-HOPE Project
  • County of Butler, Human Services, PA0290 Path Transition Age Project
  • County of Butler, Human Services,  PA0539 – Home Again Butler County
  • County of Greene, PA0538 – Greene County Supportive Housing Project
  • County of Greene, PA0651 – Greene County Shelter + Care Project
  • County of Greene, PA0780 – Greene County Rapid Rehousing Project
  • County of Washington, PA0291 – Permanent Supportive Housing
  • County of Washington, PA0296 – Shelter plus care I
  • County of Washington, PA0457 – Shelter plus Care – Washington City Mission
  • County of Washington, PA0779 – Supportive Living
  • County of Washington, PA0845 – Crossing Pointe
  • County of Washington, PA0899 – HomeFIRST
  • County of Washington, PA0900 – HomeTEAM
  • County of Washington, PA0903 HomeWISE
  • Crawford County Coalition on Housing Needs, Inc, PA0496 – Liberty House Transitional Housing Program
  • Crawford County Commissioners, PA0309 – Crawford County Shelter Plus Care
  • Crawford County Mental Health Awareness Program, Inc,  PA0308 – Crawford County Housing Advocacy Project
  • Crawford County Mental Health Awareness Program, Inc,  PA0460 – CHAPS Family Housing
  • Crawford County Mental Health Awareness Program, Inc,  PA0495-Housing Now
  • Crawford County Mental Health Awareness Program, Inc, PA0562 – CHAPS Fairweather Lodge
  • Crisis Shelter of Lawrence County, PA0939 Crisis Shelter TH-RRH 2019
  • DUBOIS HOUSING AUTHORITY, PA045 DHA Shelter Plus Care 12345 2019 RenApp
  • Fayette County Community Action Agency, Inc., PA0292-Lenox Street Apartments
  • Fayette County Community Action Agency, Inc., PA0560-Fairweather Lodge Supportive Housing
  • Fayette County Community Action Agency, Inc., PA0616-Fayette Apartments
  • Fayette County Community Action Agency, Inc., PA0846-Fayette County Rapid Rehousing
  • Fayette County Community Action Agency, Inc., PA0847-Southwest Regional Rapid Re-Housing Program
  • Housing Authority of the County of Butler Inc, Franklin Court Chronically Homeless
  • Indiana County Community Action Program, Inc., PA0599 PHD Consolidated
  • Lawrence County Social Services, Inc., PA0304-NWRHA-LCSS
  • Lawrence County Social Services, Inc., PA0314-SAFE
  • Lawrence County Social Services, Inc., PA0425-Turning Point-LCSS
  • Lawrence County Social Services, Inc., PA0601-NWRHA 2-LCSS
  • Lawrence County Social Services, Inc., PA0718-Veterans RRH-LCSS
  • Lawrence County Social Services, Inc., PA0775-TEAM RRH-LCSS
  • Lawrence County Social Services, Inc., PA0782-Western CoC Coordinated Entry SSO
  • Lawrence County Social Services, Inc., PA0844-Western CoC Coordinated Entry Implementation
  • Lawrence County Social Services, Inc., PA0901-My First Place RRH
  • Lawrence County Social Services, Inc., PA0902 Coordinated Entry Expansion
  • Lawrence County Social Services, Inc., PA0940-DV Coordinated Entry Capacity Funds
  • McKean County Redevelopment & Housing Authority, PA0778 Northwest RRH
  • Northern Cambria Community Development Corporation, PA0491 Chestnut Street Gardens Renewal Project Application FY2019
  • Northern Cambria Community Development Corporation, PA0597 Clinton Street Gardens Renewal Project Application FY 2019
  • Union Mission of Latrobe, Inc., PA0540 – Union Mission Permanent Supportive Housing
  • Victim Outreach Intervention Center, PA0280-2019 Renewal App-Voice-Enduring Voice
  • Warren-Forest EOC, PA0777 Youngsville Permanent Supportive Housing
  • Warren-Forest EOC, PA0897 Warren Permanent Supportive Housing
  • Westmoreland Community Action, PA0600 – WCA Consolidated PSH and PSH-TA 2020
  • Westmoreland Community Action, PA0679 – WCA PSH Pittsburgh Street House 2020
  • Westmoreland Community Action, PA0774 – WCA PSH for Families 2020

The following Fully Consolidated projects will be submitted:

  • Lawrence County Social Services, PA0902_Consolidated Western CoC Coordinated Entry, $230,000, consolidation of PA0782, PA0844, PA0902
  • Lawrence County Social Services, PA0601_Consolidated NWRHA, $308,872, consolidation of PA0304 and PA0601

The following project voluntarily reallocated and will not be submitted for renewal funding:

  • Venango County Mental Health, Shelter Plus Care Renewal, Budget: $58,611

NEW PROJECTS

The CoC had a total of $ 1,350,636 in funding to award.  This amount includes funding from the following sources: the CoC Bonus ($481,274), the DV Bonus ($810,751), and voluntary reallocation ($58,611).

The following new projects have been accepted for inclusion on the Project Priority List for funding:

  • Cenclear, CenClear Welcome Home Project (RRH), $117,812
  • Pennsylvania Coalition Against Domestic Violence, West CoC Regional DV RRH (DV Bonus RRH Project), $809,652
  • McKean County Redevelopment and Housing Authority, $185,823. McKean County Redevelopment and Housing Authority will submit two separate new project applications reflecting this total amount.
    • Northwest RRH Expansion, Expansion of PA0778: $58,611
      • As this project is an expansion of PA0778, combined renewal expansion project will also be submitted: PA0778 Northwest RRH Combined, $465,537
    • Northwest RRH 2, $127,212
  • Fayette County Community Action, Expansion Southwest Regional Rapid Re-Housing (RRH), $236,250
    • As this project is an expansion of PA0847, a combined renewal expansion project will also be submitted: PA0847 Southwest Regional Rapid Re-Housing Program Combined, $743,159

The following organizations submitted preliminary applications to the CoC, but were not selected for funding:

  • Veterans Leadership Program of Western Pennsylvania, PSH for Veterans
  • Warren Forest Counties Economic Opportunity Council, expansion of PA0777 Youngsville Permanent Supportive Housing
  • Warren Forest Counties Economic Opportunity Council, expansion of PA0897 Warren Permanent Supportive Housing

One by One: Western PA CoC’s Ranking Calculator for FY2019 CoC – September 6, 2019

Below you will find the 2019 Renewal Ranking Calculator.  This document has been created using data submitted through each project’s Renewal Summary Form, eLOCCS documentation, APR documentation, meeting attendance records, and data entered into PA-HMIS or HMIS Comparable database.

Please review the Ranking Calculator for accuracy.  If something does not seem correct, please review the information that you originally submitted to DMA via Survey Gizmo and/or your data in PA-HMIS.  If you identify an error or have a question about the scoring criteria, please contact DMA via the email address below prior to 12pm on Thursday, September 12th.  Errors submitted after 12pm on September 12th will not be addressed.

To assist with your review of your HMIS data, DCED has created the attached “CoC Ranking HMIS Details Guide 2019”, which will walk you through the data pulled from PA-HMIS. Attached you can also find the FY2019 CoC-funding Processes and Policies.

Process for reporting an error or submitting a question:

  • Send an email to westerncoc@pennsylvaniacoc.com
  • Use the subject line: West Scoring Error – ORGANIZATION NAME/FIRST 6 DIGITS OF GRANT NUMBER
  • Within the body of the email please provide a description of the error and reference the relevant ranking criteria number, per the attached “2019 Western PA CoC: Renewal Scoring Criteria”.  If appropriate, please provide any relevant supporting documentation.

If your issue cannot be resolved through DMA or PA-HMIS staff, you will have the opportunity to appeal your ranking score to the CoC’s Funding Committee.

Process for filing an appeal to Funding Committee:

  • By Thursday, September 12th at  12pm, please submit an Appeal Form survey at https://www.surveygizmo.com/s3/5197206/Western-PA-CoC-2019-Scoring-Appeal-Form
  • In the Appeal Form survey you will be asked to identify which criteria you are appealing, provide a written description of your issue, why this issue could not be corrected by DMA and/or PA-HMIS staff, as well as any supporting documentation.  The Funding Committee will evaluate any requests received during their next scheduled meeting, and grantees will be informed by email about the outcome of their appeal.

Attached you will find the following relevant documents:

One By One: Western PA CoC’s Request for Proposals (RFPs) to solicit new projects for the FY2019 CoC Competition:

(1) New Permanent Housing Project RFP

(2) Domestic Violence Rapid Re-Housing Project RFP

The Western PA CoC is soliciting Preliminary Applications from agencies interested in applying for new projects, including:  Permanent Supportive Housing projects serving Chronically Homeless Individuals/ Families, Rapid Re-Housing, TH/RRH Joint Component, and Domestic Violence-Dedicated Rapid Re-Housing.  Please click the following links to view the RFPs – New Permanent Housing Project RFP and Domestic Violence Rapid Rehousing Project RFP

The projects selected through either RFP will be submitted to HUD as part of the Western PA CoC’s FY2019 Continuum of Care Application. Organizations may apply to one or both RFP’s.

To apply, a Preliminary Application and a Proposed Budget must be submitted via SurveyGizmo by Close of Business on August 21, 2019.  The CoC will inform organizations responding to each RFP if their project was selected by August 30. Application materials and Survey Gizmo links can be found below:

The CoC will hosted a webinar on Thursday, August 8th which shared information about the New Project RFP process. The webinar covered:

  • Western PA CoC New Project Priorities
  • Eligible Project Types
  • New Project RFP Details and Process

To review the recording from the webinar, click here. You can also find the PowerPoint attachments here

Renewal Project Application – Instructions and Important Information

As part of the Western PA CoC’s Consolidated Application for the 2019 CoC Competition, DMA will undertake a review of all renewal project applications prior to the submission of these applications into the e-snaps system by grantees. Instructions for submitting this information are provided below.

By August 6, 2019 at 5pm:  All agencies with renewal project applications are being asked to provide a PDF of your completed Renewal Project Application(s) exported from e-snaps.

The PDF of your Renewal Project Application should be submitted to Dropbox.  You can find the Dropbox information here: Dropbox Links for CoC Grantees – West 2019

Please DO NOT SUBMIT your Renewal Project Application(s) in e-snaps. If you accidentally submit the application, please contact us at westerncoc@pennsylvaniacoc.org and we will release the application back to you.

IMPORTANT CHANGE REGARDING PROJECT NAMES:

When you set up your FY2019 renewal project in e-snaps, you must insert the “six digit PIN” from your project’s grant number at the beginning of the project name. Your “six digit PIN” is the first six digits of your grant number.

For example for grant number PA0123L3T091811:

Applicant Name: DMA Homeless Services

Project Name: PA0123 – Elkins Park Rapid Re-Housing Project

The PDF file name should be: 2019 Renewal App – Agency Name – Project Name

Regarding the question: “Do project participants have access to SSI/SSDI technical assistance provided by the applicant, a subrecipient, or partner agency?”– All grantees can select “Yes” for this question. Fayette County Community Action Agency has stated that they can provide TA to any CoC applicant.

Prior to submitting your application, check the Submission Summary to make sure ALL sections have been completed

By August 20:  You will receive a project review form with required corrections.

By August 26 (or within 5 working days of receipt of your review):  You must submit your corrected application on e-snaps.

Renewal Application Resources

General FY2019 CoC NOFA Competition Information

FY2019 NOFA Related Webinars

Diana T. Myers and Associated presented the first FY2019 NOFA webinar on July 23, 2019 for the Balance of State CoCs. The webinar covered various issues related to this year’s CoC NOFA, including:

  • A general overview of the NOFA and HUD priorities
  • Timelines for NOFA activities
  • Available funding, tiering and ranking
  • New projects options and process
  • Renewal project application options and process
  • E-snaps tips
  • Appeals process
  • Q&A

To watch the recording for this webinar, click here. You can find a copy of the PowerPoint slides here: PA BoS NOFA Webinar FY2019-7-23-19

USICH FY2019 CoC NOFA Webinar:

This USICH-led webinar provides a high-level overview of HUD’s FY 2019 CoC Program NOFA, including policy priorities, scoring, and key changes from the FY 2018 NOFA.

You can view the webinar here.

FY2019 CoC Competition New Project RFP Webinar – August 8th:

The Western PA CoC will be soliciting applications from agencies interested in applying for new projects as part of the Western PA CoC’s FY2019 Continuum of Care Application. The new projects being solicited are:

(1) New Permanent Housing Project RFP

(2) Domestic Violence Rapid Re-Housing Project RFP

The CoC will hosted a webinar on Thursday, August 8th which shared information about the New Project RFP process. The webinar covered:

  • Western PA CoC New Project Priorities
  • Eligible Project Types
  • New Project RFP Details and Process

To review the recording from the webinar, click here. You can also find the PowerPoint attachments here.