Eastern and Western CoC

Resources for New and Existing CoC Grantees

Resources for New and Existing CoC Grantees

CoC Grantee Orientation Slides (Updated Spring 2025):

The CoC created this orientation presentation as a resource for a) new CoC grantees, b) existing CoC grantees who have had staffing changes and/or may need a refresher on CoC grant expectations
Eastern PA CoC Grantee Orientation PowerPoint
Western PA CoC Grantee Orientation PowerPoint

CoC Materials

CoC 101 and 201 Trainings
- West: https://pennsylvaniacoc.org/resources/western-pa-coc-startup-trainings-101-and-201
- East: https://pennsylvaniacoc.org/resources/eastern-coc-startup-trainings-101-and-201
- As a new CoC grantee, you may have questions about the history of how the CoC was formed, how the CoC operates, and the requirements of a CoC. To help new members understand the roles and responsibilities within the CoC's structure, the CoC consultant, Diana T. Myers and Associates, have put together a self-guided training module which provides information on what you need to know about the CoC. The training recordings are about 10-15 minutes each and can be accessed along with the Powerpoints for each training.
CoC Training Materials
- You can find materials from past CoC trainings here: https://pennsylvaniacoc.org/resources/resource-library?type=7
- All CoC grantee staff should watch the Data Quality Training Series here: https://pennsylvaniacoc.org/resources/data-quality-101-and-201-trainings-eastern-and-western-pa-cocs-2022.
- Past training topics include: Best Practices in Case Management, Serving Survivors of Domestic Violence, HMIS related trainings, Fair Housing Training and more!
Recording Attendance at CoC Meetings/Trainings
- CoC grantees should record their attendance at CoC meetings and trainings here (these links will be shared during all CoC-required meetings/trainings):
  - East: https://survey.alchemer.com/s3/7932279/East-Attendance (updated link as of July 2024)
  - West: https://survey.alchemer.com/s3/7932442/West-Attendance (updated link as of July 2024)
CoC NOFA materials:
- CoC grantees can review materials from current/past CoC NOFO competitions here: https://pennsylvaniacoc.org/taxonomy/term/55
CoC Governance Documents, Written Standards, and Strategic Plan:
- East:
  - https://pennsylvaniacoc.org/eastern-pa-coc-policies-and-procedures
    - This page includes CoC Written Standards. All CoC and ESG grantees must adhere to the Written Standards.
  - https://pennsylvaniacoc.org/eastern-pa-coc-governance-documents
    - This page includes CoC governance charter and HMIS monitoring and security plans
  - https://pennsylvaniacoc.org/balance-stateeastern-pa-coc/eastern-pa-coc-strategic-plan
    - This page includes CoC strategic plan
- West:
  - https://pennsylvaniacoc.org/western-pa-coc-written-standards
    - This page includes the CoC Written Standards and training materials. This page includes CoC Written Standards. All CoC and ESG grantees must adhere to the Written Standards. All new staff in CoC- and ESG-funded projects in the Western PA CoC must watch the Written Standards trainings within 60 days of hire.
  - https://pennsylvaniacoc.org/western-pa-coc-governance-documents
    - This page includes CoC governance charter and HMIS monitoring and security plans
  - https://pennsylvaniacoc.org/balance-statewestern-pa-coc/western-coc-strategic-plan
    - This page includes CoC strategic plan
PA HMIS Information:
- https://pennsylvaniacoc.org/homeless-management-information-system
- You can also find HMIS related trainings on the Training page: https://pennsylvaniacoc.org/resources/resource-library?type=7
Coordinated Entry Information:
- East: https://pennsylvaniacoc.org/balance-stateeastern-pa-coc/connect-home-coordinated-entry-system-eastern-pa
- West: https://pennsylvaniacoc.org/western-pa-coc-coordinated-entry-20

HUD Materials:

CoC Interim Rule
- The HUD CoC Interim Rule provides regulatory guidance on implementing the CoC Program
- https://www.hudexchange.info/resource/2033/hearth-coc-program-interim-rule/
HUD CoC Virtual Binders
- https://www.hudexchange.info/homelessness-assistance/coc-esg-virtual-binders/
- The virtual binders from HUD are a helpful resource for 1) new CoC grantees; 2) CoC grantees who have new staff; 3) CoC grantees who have questions about CoC program requirements.
- Some of the helpful areas covered include: CoC eligible activities/eligible expenses, Rental Assistance and Leasing information, Environmental Review, Grant Administration (including amendments, extensions, grant closeout, reporting requirements), Homeless Eligibility (and how to document), Match, Overview of different program components, Rent calculation, and Cross-Cutting Requirements for CoC projects
APR Information:
- https://www.hudexchange.info/programs/e-snaps/guides/apr/#guides-and-tools
eLOCCS access information:
- https://www.hud.gov/program_offices/cfo/loccs_guidelines
Materials from HUD Field Office Trainings:
- Resources from HUD Philadelphia Field Office 2020:
  - CoC Grantee Wellness Checklist
  - CoC Grantee Internal Wellness "Top Ten"
- Resources from HUD Pittsburgh Field Office 2021:
- Resources from HUD Philadelphia Field Office 2021:
  - CoC Grant Amendment Quick Guide
  - Guide for Maximizing the Use of CoC Grant Funds
Additional HUD CoC materials:
- https://www.hudexchange.info/programs/coc/
  - We recommend all CoC grantees sign up for the HUD Exchange mailing list. You can sign up for the mailing list at the link above.